Methods of filing and organizing archives

Archival document collection is the first step of archive organization. Whether the information is complete or not directly affects the value of the archive file. The archive file organization mainly includes the identification of the content of the archive file, and the classification, combination, and combination of scattered and further organized files. Arrange, catalog, and archive for preservation.

The classification of files should be reasonable in order to facilitate the later use and search. They can be classified according to the year and the problem. That is, the files with the same problem are put together in the same storage period of the same year, and it is more convenient to search later.

Organize in accordance with the standard of the storage period of archives. Be cautious when classifying archives that are stored forever and for a long time. If you cannot determine the storage period, you should follow the principle of long, not short to prevent files from being destroyed due to short storage time. , It is easy to find the correspondence year by year.

File organization should be standardized. When the storage period and classification order of the files are determined, the process of binding, numbering, catalog entry, scanning, and boxing begins. Although this link is simple, it is prone to errors, so you must be careful.

Pay attention to the pinhole spacing and page margin of the document when binding, otherwise the binding will affect the appearance. The title of the file is the title of the file, which is a generalization of the files in the file. Therefore, the content of the title of the file to be written must be summarized and accurate, and the text should be concise and smooth, and it is advisable to not exceed 50 words.

The organization of archives is a meticulous work. Archives management personnel should have a high sense of responsibility and strengthen the daily inspection of archives, so as to improve the effectiveness and function of archives.

The acid-free paper archive box can keep the archive files without deterioration and mold for a long time. It can protect the archive files and is easy to check after being classified and stored.