Requirements for filling in each item of the document file box

The filling requirements of each item are neat and consistent. The specific requirements are as follows:

Fond case number: fill in the fond case number given by the archives at the same level in the fond case number column; those that have not yet been given can be left vacant; those that do not need to be transferred can be left blank. To

Year: Fill in the year of formation of the files in the box in the year column (4-digit horizontal row). To

Storage period: fill in the storage period of the documents in the box in the storage period column, which is generally expressed in full Chinese characters, such as "永jiu" and "periodical". To

Institution (Question): Fill in the category name of the corresponding institution (question) in the classification scheme in the Institution (Question) column; for units that are not classified by institution (question), the spine of the box does not need to fill in the institution (question) item. To

Starting and ending part numbers: fill in the part numbers of the first and last archived files in the box in the starting and ending part numbers column, and connect them with a "-" number, such as "16-32". The beginning and ending part numbers are divided into two columns: room number and library number. Units only need to fill in the room number in the filing stage. To

Box number: The box number refers to the sequence number of the file box, which is compiled according to the requirements of the library when the files are transferred into the library. In principle, the agency archives office does not compile box numbers. If it is necessary for statistics and management, it can only be written in pencil. To

In actual work, the use of box numbers should be based on the requirements of the local archives administrative department at the same level. The general compilation method is divided into three categories, permanent, long-term, and short-term (30 years, 10 years). Just arrange them from the first box to the bottom according to the small flow, so that there will be no chaos after the transfer to the archives.